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Circulation

The mission of the Circulation Department is to promote and enable access services to NSU and the community. Our primary functions consist of Alvin Sherman Library Card issuance, checking out, checking in, renewing materials, managing hold requests, collecting fines and fees, managing course reserves and notifying users about their circulation needs. The Circulation Department is also responsible for maintaining the circulating collection of the library.

Circulation Policies


Alvin Sherman Library Identification

In order to receive services at the Circulation Desk of the Alvin Sherman Library (ASL) it is mandatory to have one of the following applicable identification:

  • NSU ID, aka SharkCard.
  • ASL public card for Broward County (BC) eligible patrons.
  • Alumni card (or any other proof of NSU graduation).
  • Southeast Florida Library Information Network (SEFLIN) card.

SharkCard
The SharkCard is required from all NSU current students, faculty and staff.

ASL public card
BC patrons who are eligible of an ASL public card can apply at the Circulation Desk, at any BC Library branch, or online. If a patron lives, works, or attends school in Broward County, he/she is eligible to apply for an ASL public card. Proof of eligibility is required. Types of documentation for eligibility may vary by patron. See Terms & Conditions.

Acquiring an ASL public card at:

  • Circulation Desk – Upon verification of eligibility, an ASL public card will be issued at the desk at the time of application.
  • BC Library branch – After receiving a faxed application from a BC Library branch, the Circulation staff will create a library card and mail it to the patron’s home address.
  • Online – Online applicants must come into the library to obtain their card. The applicant must provide documentation of eligibility in order to receive borrowing privileges at the library.

An ASL public card is active for three years. Proof of BC affiliation and photo ID are also required in order to renew the ASL public card every three years. ASL public card holders cannot check out items at the Law Library or the Health Professions Divisions Library. However, they can make copies of the materials located there if needed.

Alumni card
Alumni who are eligible for an ASL public card are encouraged to apply. All other alumni can receive a library card by presenting their Alumni Association membership card (available through the NSU Alumni Association) to the ASL Circulation Staff. Alumni who do not have Alumni Association membership card can still obtain services at the Circulation Desk upon providing proof of graduation from NSU. Please see NSU Alumni Association for further information.

SEFLIN card
For SEFLIN cards please see SEFLIN Access Rules below.

For information in regards to privacy of library records please see the NSU Libraries Privacy Statement.

Check In / Checkout

Check in
Borrowers are responsible for returning Alvin Sherman Library materials by their due dates. Materials are checked in the same day that they are returned, except for NSU materials returned through the BC Library branches. The Circulation Desk also accepts returned BC Library materials that are also checked in the same day that they are returned. Returned materials have to be in good condition to be able to be checked in. The library reserves the right to assess and declare the condition of all returned library materials. For further information, please see Fines policy below and/or Material Replacement policy.

Check out
Borrowers must visit the Circulation Desk to check out any type of an Alvin Sherman Library circulating material. Applicable identification card is required for check outs. No other kind of identification is accepted for check outs. Borrowing privileges, loan periods, and fines may vary depending on the patron type, item type and item location. For further information please refer to Borrowing privileges and Fines policies listed below.

Prearranged BC Library materials that are held at the Alvin Sherman Library Circulation Desk for users can be checked out as well by providing acceptable BC Library forms of identification.

Course Reserves

NSU faculty can place books, journals, and articles, and other materials on reserve for a course. NSU students can find the course reserves items in NovaCat by the professor’s name or the course number. Course reserves items circulate for 2 hours (in library use only) or for 24 hours.

  • Reserve materials can be checked out at the Circulation Desk.
  • Students must present a current SharkCard to check out reserve materials.
  • There is a fine of $0.25 per hour per item for materials returned late.

ASL public patrons are not allowed to circulate course reserves materials.

Placing Materials on Course Reserves:
All materials submitted for course reserves must be accompanied by a completed Course Reserves Form.

The following items may be placed on reserve by Faculty/Professor:

  • Library-owned materials: The professor can submit items from the ASL collections directly to the Circulation Desk.
  • Faculty-owned materials: Some amount of wear should be expected while the item is on reserve. The Library will not accept responsibility for damage to personal materials.
  • Print copied materials: Clean, first generation copies of material in the best obtainable condition can be submitted.

At the beginning of each term, please allow three business days, and during the term one business day for material to be processed and made available to students.

Faculty members are responsible for obtaining copyright permission if applicable for print course reserves. For assistance or further information about obtaining copyright permission, visit the Copyright and Fair Use Resources or the Office of Copyright.

In addition, faculty has the option to place reading materials on electronic course reserves. Please access Electronic Course Reserves (ECR) for further information.

Removing Materials from Course Reserves:
The faculty may request removal of reserve materials at any time. At the end of each semester, items that are expired will be removed from the reserves shelf. If they belong to the professor they will be returned to him/her via interoffice mail, or the professor can pick them up at the Circulation Desk. All library materials will be re-shelved to the appropriate locations.

Dissertations

A number of NSU Dissertations are available in print at the Circulation Desk. The process for requesting this type of material is as follows:

  • Locate the items using NovaCat.
  • Once you have the author and title of the material, come to the Circulation Desk to request it. A SharkCard or ASL public card is required.
  • First-floor Dissertations circulate to NSU students, staff and faculty ONLY. However, ASL public card holders can review them up to 2 hours inside the library.
  • All types of dissertations on the 4th floor do not circulate.

Access to dissertations is also available online through several databases. Please visit our E-Library for a complete list of databases related to dissertations. Use Ask a Librarian service for further information.

Fines and Fees

If library materials are not returned by the due date, overdue fines will be assessed. Borrowing privileges will be suspended until all overdue materials are returned and/or fines paid. Library blocks may be put in effect if the fines are in excess of $10.00. NSU students or staff records that are blocked will result in unavailability of student transcripts and/or graduation.

  • Fines for overdue regular books and bestsellers are 25 cents per day. Only 10 cents per day for underage users.
  • Fines for overdue audiovisual materials (AV) are $0.25 – $1.00 per day.
  • Fines for for overdue study rooms are $1.00 per hour unless the study room is late at the end of the night and then the fine is $5.00.
  • Fines for overdue reserve materials are $0.25 per hour.
  • Fines for Inglés Sin Barreras and Muzzy items are $5.00 per day.
  • Fines for overdue software is $1.00 per day.
  • Fines for lost/damaged materials are the cost of the item plus an additional $15.00 processing fee. If the item is out of print, the fine is a $35.00 charge plus an additional $15.00 processing fee. See the library’s Material Replacement Policy for more information.
  • Replacement fee for an ASL public card is $1.00. NSU students, faculty, or staff can get a replacement SharkCard through the NSU Campus Card Services in the Horvitz Administration Building.

ASL fines can be paid online at sherman.library.nova.edu/fees/. Other acceptable forms of payment are personal check, or money order, or with cash loaded onto a SharkCard/ASL public card. Charges for returned checks may apply. Direct cash or credit card payment methods are not available.

Holds

Library patrons may place a hold on materials based on the following:

  • If an item is checked out, visit the Circulation Department, call (954) 262-4601, or go online at My Library Account to request it. Holds on checked out items do not shorten the existing due date, but prohibit renewals. Notification is done by email when the item is returned, and it will be held at the Circulation Desk for 5 days, after which it will be re-shelved or circulated to the next waiting user.
  • Holds on available items can be placed online at My Library Account or call (954) 262-4601. Online holds on available items take a maximum of 2 business days to process (borrowing of items is on a first come first serve basis). Once the hold is fulfilled you will be contacted by email and the item will be held at the Circulation Desk for 5 days.
  • Patrons can utilize ILLiad, the Interlibrary Loan service to request books or journal articles that are not available through NovaCat. For more information on requesting items via Interlibrary Loan please seeDocument Delivery/Interlibrary Loan.
  • Patrons can place holds on BC Library materials using the BC Library catalog and request to pick them up at the Alvin Sherman Library Circulation Desk. BCL materials will be held until the pickup-by date.
  • All patrons have a maximum of 20 holds.

Library Notices

The Circulation desk sends notices, either by regular mail or e-mail, to patrons alerting them of overdue materials and/or fines owed. If library materials are not returned by the due date, library notices are sent as a courtesy. Two overdue notices will be sent, and if necessary, a final notice stating the charges incurred for the item(s). Failure to receive a library notice does not remove the borrower’s obligation to return the materials by the due date and it does not constitute grounds for reducing a borrower’s fine.

Loan Periods and Borrowing Privileges

Loan periods vary by a combination of material type, location, and user category. For detailed borrowing privilege information, select patron type:

Public Cardholders

Item Type Max. Items Initial Loan Period Number of Renewals Renewal Loan Period
Books, Audiobooks, Playaways, Music 50 30 2 30
Best Sellers 50 14 2 7
DVDs / Blu-Rays 10 7 2 7
Video Games 5 14 1 7
Playaway Views 5 14 1 7
Study Rooms 1 2, 4 Hours Must return to repeat checkout
Circulating Hardware 1 3 Hours Must return to repeat checkout
DVD Players 1 4 hours Must return to repeat checkout

Alumni (NSU)

Item Type Max. Items Initial Loan Period Number of Renewals Renewal Loan Period
Books, Audiobooks, Playaways, Music 50 30 2 30
Best Sellers 50 14 2 7
Dissertations 5 2 Hours Must return to repeat checkout
DVDs / Blu-Rays 10 7 2 7
Video Games 5 14 1 7
Playaway Views 1 14 1 7
Study Rooms 1 2, 4 Hours Must return to repeat checkout
Circulating Hardware 1 3 Hours Must return to repeat checkout
DVD Players 1 4 hours Must return to repeat checkout

Local Students (NSU)

Item Type Max. Items Initial Loan Period Number of Renewals Renewal Loan Period
Books, Audiobooks, Playaways, Music 50 30 2 30
Best Sellers 50 14 2 7
Dissertations 5 2 Hours Must return to repeat checkout
DVDs / Blu-Rays 10 7 2 7
Video Games 5 14 1 7
Playaway Views 5 14 1 7
Study Rooms 1 2, 4 Hours Must return to repeat checkout
Circulating Hardware 1 3 Hours Must return to repeat checkout
DVD Players 1 4 hours Must return to repeat checkout

Distance Students (NSU)

Loans and renewals for distance students are handled by the Document Delivery department. Audio, DVDs / Blu-Rays, LeapPads, LeapPad Machines, and Circulating Software are loaned to distance patrons only if they are physically present at the
library to checkout and return the materials in person. These are not loaned by mail.

Item Type Max. Items Initial Loan Period Number of Renewals Renewal Loan Period
Books, Audiobooks, Playaways, Music 50 45 2 30
Best Sellers 50 14 2 7
Dissertations 50 45 2 45
DVDs / Blu-Rays 10 7 2 7
Video Games 5 14 1 7
Playaway Views 1 14 1 7
Study Rooms 1 2, 4 Hours Must return to repeat checkout
Circulating Hardware 2 per card 14 1 7
DVD Players 1 4 hours Must return to repeat checkout

Faculty (NSU)

Faculty receive an initial loan period and renewal period of 180 days with two renewals for academic books

Item Type Max. Items Initial Loan Period Number of Renewals Renewal Loan Period
Books, Audiobooks, Playaways, Music 50 60 2 60
Best Sellers 50 14 2 7
Dissertations 5 60 2 60
DVDs / Blu-Rays 10 7 2 7
Video Games 5 14 1 7
Playaway Views 1 14 1 7
Study Rooms 1 2, 4 Hours Must return to repeat checkout
Circulating Hardware 1 3 Hours Must return to repeat checkout
DVD Players 1 4 hours Must return to repeat checkout

Staff (NSU)

Item Type Max. Items Initial Loan Period Number of Renewals Renewal Loan Period
Books, Audiobooks, Playaways, Music 50 60 2 60
Best Sellers 50 14 2 7
Dissertations 5 60 2 60
DVDs / Blu-Rays 10 7 2 7
Video Games 5 14 1 7
Playaway Views 1 14 1 7
Study Rooms 1 2, 4 Hours Must return to repeat checkout
Circulating Hardware 1 3 Hours Must return to repeat checkout
DVD Players 1 4 hours Must return to repeat checkout

SEFLIN Cardholders

Item Type Max. Items Initial Loan Period Number of Renewals Renewal Loan Period
Books, Audiobooks, Playaways, Music 8 30 none none
Best Sellers 8 14 none none
Dissertations none none none none
DVDs / Blu-Rays 5 3 none none
Video Games none none none none
Playaway Views none none none none
Study Rooms 1 2, 4 Hours Must return to repeat checkout
Circulating Hardware 1 3 Hours Must return to repeat checkout
DVD Players 1 4 hours Must return to repeat checkout

Missing Item

If you cannot find an item on the shelf, please check nearby study tables, book carts and copy rooms. Still can’t find it? Then complete a Missing Item Report form. You’ll be contacted once it’s found.

Reduced Fare College Student Bus Pass (Broward County Transit)

Qualified students may purchase a College Student Bus Pass that can be used in Broward County. Qualified students must be currently enrolled in one of the following:

  • College
  • University
  • Vocational, Trade or Technical School

A student must show current student identification card when purchasing a Bus Pass. If the ID card is not dated student must show current class schedule. If student ID card does not include their picture a photo ID is also required.

The cost of the College Student Bus Pass is $50.00. The fess can be paid with cash loaded onto a SharkCard, or an ASL public card. Direct cash or credit card payment methods are not available. As per Broward County Transit Policies no refunds are provided.

The bus pass is good for 31 consecutive days of unlimited rides starting the first day it is used.

For more information or assistance with route planning, go to Broward County Transit, or call 954-357-8400; 954-357-8302 (hearing/speech impaired/TTY).

Renewals

If the item is not overdue and there no holds placed on it, it can be renewed as follows:

  • Online through My Library Account.
  • Over the phone by calling the Circulation Desk.
  • In person by visiting the Circulation Desk.

You must renew before or on the due date in order to renew successfully. If your item is overdue, you must pay any outstanding fines before renewing or checking out items (see above for details on fines).

Southeast Florida Library Information Network (SEFLIN) Access

ASL is a SEFLIN member and abides by the rules and guidelines of the SEFLIN organization. A SEFLIN library card introduces the holder to another campus library and requests special use and borrowing privileges. The lending library reserves the right to confirm the validity of a card or to refuse issuance of a card. The lending library also reserves the right of borrowing privileges.

SEFLIN Access Rules:

  • The holder must present the card and school ID at each library where special use and borrowing privileges are desired. The lending library will make arrangements (issue a card or equivalent), which must be presented each time materials are borrowed.
  • The SEFLIN library card is issued by the home campus of a person. The card issued for check-out privileges made by the lending campus library is valid for up to a year. Expired cards will not be honored. Please inform the patron that he/she must contact his/her home library to be issued a new SEFLIN card.
  • A cardholder should utilize his/her home campus library materials or services before requesting materials or services from another participating library. The purpose of the card is to give access to materials or services not available at one’s home campus library.
  • The rules for library use and checkout privileges are those set by the lending campus library. Those rules may include, but are not limited to, number of books issued, types of materials loaned, length of loans, renewal policies, charges for overdue or lost materials, and fees or deposits. Violation of the rules or delinquency in borrowing renders the cardholder ineligible for continued use or issuance of another card at a later date unless the directors of both the home and lending campus libraries consent.
  • materials must be returned directly to the campus library from which they were borrowed.
  • The lending library will report un-recovered books or damages to the home campus of the borrower/user*. The home campus will impose its own sanctions upon the borrower/user for library delinquency or material damage.

*SEFLIN users refer to NSU students (Law & HPD students are excluded), faculty, and staff. SEFLIN borrowers are from Universities or Colleges that are SEFLIN members. Borrowers will have a current SEFLIN pink card from their school. Borrowing privileges are limited to eight items with no renewals for 30 days (see Loan Periods & Borrowing Privileges). SEFLIN borrowers are only permitted to check out materials from the Alvin Sherman Library Collection; any materials from HPD or Law libraries cannot be checked out. Fines may apply.