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Conference and Study Rooms

We have five conference rooms available for use, which can accommodate between eight and eighty people. They can be reserved by Nova Southeastern University departments, student and public groups or organizations, or for any NSU-sponsored event.

Collaborative Study Room

This space is designed specifically for social learning, collaborative study, and group work. Each room is outfitted with state of the art technology as well as comfortable and flexible furnishings that encourage the sharing of ideas. Seating is made to be pushed around, and you can connect multiple devices simultaneously to large screen monitors.

About rooms 3078 and 3079

Room 3078 is available to groups – sorry, not individual use – on first-come-first-serve. If you happen to be flying solo, don’t worry: we have individual study carrels, computer stations, study rooms all throughout the library.

Room 3079 is a special room available for groups up to 6 and must be reserved through our online study room reservation app.


Conference Rooms

We have five conference rooms which can accommodate anywhere between eight and eighty people. These can be reserved by Nova Southeastern University departments, student organizations and public groups or organizations, or for any NSU-sponsored event.

Everyone who reserves and uses a library conference room is required to abide by our Conference Room Guidelines and policies.

  • NSU Staff can reserve a room by contacting the Events and Facilities Coordinator, at either (954) 262-4612, or libastra@nova.edu.
  • NSU Student Organizations can reserve a conference room by contacting Student Affairs at (954) 262-6803.
  • Non-NSU Groups must meet the requirements and make reservations through (954) 262-8845 at least thirty days in advance.

If you are just looking for a place to study, you can reserve a study room online.

Options and Room Setup

All rooms are setup boardroom style unless you request otherwise during the reservation process (at least seven days prior). NSU account numbers are required for all reservations.

  • Room Arrangements
    • boardroom: tables arranged in a rectangle with chairs around the outside facing the center
    • classroom: tables arranged in rows with chairs facing the front of the room
    • theater: no tables; chairs arranged in rows facing the front of the room
    • standing: neither tables nor chairs
    • Hightops and / or rounds may be rented. NSU account number required for rentals
  • Telephone Service
    • default: none
    • local line telephone
    • long distance telephone
  • Food and Beverage
    • default: none
    • Catered by Chartwell; please specify how many food tables will be needed in the room. Please note that no outside food is permitted. Catering should be arranged directly with Chartwell: (954) 262 – 5345
  • Presidential Package. Requires seven days advanced notice and an NSU account number are required for reserving the presidential package through the Office of Special Events.
    • stage (small, medium, or large)
    • risers
    • black grids in back of stage
    • railings
    • skirt for stage
    • flags (NSU, Florida, U.S.)
    • presidential banner for podium
  • Signage
    • default: simple directional signage inside the library
    • signage outside the library

Guidelines

  • Conference rooms are available during library hours ONLY and cannot be reserved for meetings of a recurring nature.

  • Please remember to indicate the audiovisual needs (LCD projector, laptop, overhead, etc.) as well as desired room set-up on the Room Request Form. If this information is not provided on the Room Request Form, no equipment will be provided and the room set-up will be boardroom style. The library will place all work orders with NSU’s Physical Plant Department for room set-up. If furniture including tables, chairs, that must be rented for your event, a representative from Physical Plant will contact you to make these arrangements.

  • Food and beverages are permitted only in the conference rooms, and MUST be catered through NSU’s exclusive provider of catering services, CHARTWELL. Food and beverages are NOT permitted in the main areas of the library, including copy rooms, study rooms, and/or hallways of the library. No food or beverages are to be brought into the conference rooms from any other source, except provided by CHARTWELL. Any other source includes, but is not limited to, food purchased at the West End Deli, brown bag lunches, leftover meals, food deliveries, etc.

  • There are signs throughout the library indicating the location of all conference rooms. In addition, Public Safety is also available in the lobby entrance to provide assistance. However, groups may request additional signage to aid meeting attendees in locating the conference rooms by checking the appropriate box on the Room Request Form. Signs will be computer generated and placed on top of easels/large arrows. Signs may NOT be taped to walls or doors.

  • Upon arriving at the library on the date of the event, the room will be unlocked by Public Safety. If the room is locked, please see the Public Safety officer stationed at the front entrance to the library or dial x28993 from any black phone located in the building.

  • Upon entering the conference room, the organization should inspect the room and report any previous damage to Public Safety. The organization is responsible for any damages to the room and will be charged accordingly. Damages will be reported to the NSU’s Facilities Management Department for a repair estimate. The estimate will be sent to the organization for immediate payment.

  • Doors to the conference rooms MUST remain closed at all times during the event. If the participants of the meetings/events taking place in the conference rooms in any way disturb library patrons, they will be warned by Public Safety to cease the disruptions. All warnings by Public Safety will be forwarded to the Library Administration Department, who will then notify the groups that this behavior is unacceptable and can potentially limit their opportunities of reserving conference rooms in the future.

  • Tables and chairs may NOT be moved from room to room or from main areas in the library into the conference rooms. Furniture may be moved within a room, but all tables and chairs must be returned to original set-up immediately following the event. Tables and/or chairs from the conference room may NOT be set-up or moved outside of the conference room for any reason.

  • Altering the appearance of any room by taping, pinning, nailing, or fastening any items in any manner to the walls, doors, and/or ceiling is not permitted. The use of sticky tape on walls is also not permitted. Decorations can be placed on top of tables, but all decorations must be removed immediately following the event.

  • All library rules and policies must be adhered to when utilizing a library conference room.

The Alvin Sherman Library, Research, and Information Technology Center’s top priority is to the library patrons, which include students, staff, and faculty of NSU as well as the community of Broward County. Any distractions to their desire to enjoy a peaceful environment to read, learn, and study will not be tolerated. Any organization that does not follow these policies will be asked by Public Safety to vacate the premises immediately.